Official Transcripts & Diplomas

Students can view their semester grades and unofficial transcript online via their MyVCCCD portal. 

• View the How to View Unofficial Transcripts Online guide for step by step instructions.
• View the How to View Final Grades Online guide for step by step instructions.

VCCCD (Moorpark, Oxnard, and Ventura College) has authorized Parchment, Inc. to act as agent for providing official transcripts.

Both paper and electronic transcripts can be ordered anytime by current or former students. Refer to the Electronic Transcript page for more information about this option.  Transcript requests are processed within one to two business days of the completed order, providing the requester has no outstanding holds. Pick up option is not available. If you need a paper transcript, select the mail delivery option.

Official transcripts can be requested online by clicking on either of the links below. Please select your access point:

• I Have Access to MyVCCCD (Student Portal)
  • Instructions: After logging into MyVCCCD (Student Portal), select "Order Transcripts" under My Student Records, and you will be directed to the transcript ordering process. Transcript requests can typically be processed within one business day of the completed order. Your unofficial transcript is available through MyVCCCD under My Student Records. 
• I Do Not Have Access to MyVCCCD (Student Portal)
  • Instructions: You will need to create an account with Parchment (our third party transcript vendor) to obtain an official transcript. Once your account is created you will be able to request transcripts online and track the status of your orders. Transcript requests can typically be processed within one business day of the completed order.

 

Once you are logged on through either method (through MyVCCCD or  by creating an account directly with Parchment), the site will walk you through placing your order, including delivery options and fees. Please carefully follow all instructions.  It is the responsibility of the requestor to supply a correct mailing address; refunds will not be issued due to an incorrect address. Status updates of your order will be emailed to the email account you list on your order.

• For additional assistance, view the how to video at the bottom of the page.

 

Sales Tax Update

Beginning January 6, 2025, sales tax will be applied to transcript requests following federal, state, and local tax laws. The tax may affect the total cost depending on document type, delivery method, and location. 

Before finalizing your order, you'll receive a detailed breakdown of all charges, including applicable taxes, for full transparency.

 

Every student is entitled to two electronic transcripts free of charge Districtwide, if you order through your MyVCCCD student portal. Thereafter, transcript fees are as follows:

 

Transcript Type:	Fee
Certified Electronic PDF official transcript (e-transcript)	$  3.20
Official paper transcript to be mailed (*additional delivery fee applies)	$  3.20
Additional Charges:
Domestic Paper Transcript Delivery	$  2.75
International Paper Transcript Delivery	$  5.75
FedEx Overnight Domestic	$ 33.00
FedEx International Priority	$ 60.00

Online payment will be accepted from the following credit/debit card accounts: Visa, MasterCard or Discover.

 

Preferred delivery for fastest processing:

Ventura College Admissions & Records Office will accept official, electronic transcripts through email, provided the transcript is sent from a certified transcript ordering service.

• Order your transcript through your institution's electronic delivery service 
• If prompted to enter an email, use vcadmissions@vcccd.edu
  • Transcripts emailed from a student's address or unauthorized sender will not be accepted.

 

Mailed transcripts may take up to 10 working days to process after receipt:

Ventura College Admissions & Records Office will accept official, sealed transcripts through mail.

• Mailed transcripts may be addressed to:
  • Ventura College Admissions & Records
    4667 Telegraph Road
    Ventura, CA 93003
• Opened or unsealed transcripts will not be accepted.

Due to the campus closure, no official transcripts may be dropped off in-person.

 

External Coursework Evaluation

Ventura College provides students who have completed coursework at outside institutions (college and university) with an official evaluation of how external coursework applies to your academic goal. To request an evaluation follow the steps on the External Coursework Evaluation website.

When Admissions & Records receives and uploads your official transcript to your file you will receive an email to your MyVCCCD student email confirming which transcript has been received.

If you have any questions about Parchment transcript services provided please contact 888-289-7107.

Third-party institutions who have a signed consent to request official transcripts on behalf of a student may order official transcripts for $3.20 per e-transcript or $3.20 plus $2.75 standard shipping per paper transcript by following the steps below:

• Obtain a signed transcript release from the student if you are not part of the Parchment network. Third-party orders not part of the Parchment trusted network will be required to upload a signed transcript release form.
• Create an online account or log into the transcript ordering site.
• Select "Ordering on behalf of someone else."

Final processing of degree and certificate applications does not begin until all grades have been certified by the Admissions and Record Office, approximately one week after the end of a term. Depending on the volume of applications, processing may take 8 weeks after the end of the term in which the student applied for graduation.  

Students will receive an email from diplomaorder@michaelsutter.com requesting their mailing address.  To receive their diploma, students must open the email from diplomaorder@michaelsutter.com and follow the steps to enter their mailing address.

Notifications will be sent to your @my.vcccd.edu email when diplomas are available. 

If you have already received your original diploma and need additional copies, or if you lost your original diploma and need a replacement, complete the Duplicate Diploma Form.

There is a $15 fee per duplicate/replacement diploma.

Students who graduated in the most recent term and have never received a diploma should check their MyVCCCD email with instructions for claiming their first complimentary diploma. If you have not received the email, please contact VCAdmissions@vcccd.edu from your MyVCCCD email.

 

Students may elect to print their preferred/chosen name on the diploma. You will receive an email from diplomaorder@michaelsutter.com requesting your preferred/chosen name and mailing address.  You can enter your diploma name once you receive the email.

You must have a preferred/chosen name on file.  Otherwise, your request will not be processed. You can update your preferred/chosen name through the MyVCCCD portal or submit a Change Personal Information petition.

Please be advised, we cannot make changes to your diploma name after you have placed your order. If you need to order another diploma with your corrected preferred name, complete the Duplicate Diploma Form.

 

Important Note

Before opting to print your preferred/chosen name on your diploma, please take into consideration that professional licensing requirements often require you to use your legal name. For example, application and licensure and federal employment/guidelines require the use of the legal name. Therefore, not using your legal name on a diploma may result in the rejection, delay, scrutiny, and/or requirements for additional proof of identification associated with any applications for employment, licensure, credentialing, visa applications, and/or other processes that require verification of your identity.

Additionally, some countries may require your diploma (in conjunction with your official transcript) for various legal, immigration, and employment purposes. Choosing to print your preferred/chosen name on your diploma may result in unforeseen complications due to the discrepancy between your diploma and other documents (e.g. transcript, passport, birth certificate, etc.) that contain your legal name. To avoid such complications, we recommend printing your legal name on your diploma if you plan to live, study, or work outside of the United States.

If students need their degree or certificate verified before it has been awarded, students can submit a request by completing the Enrollment Verification Petition.  Most verifications can be requested, for free, through your MyVCCCD portal, under the Student Records > Enrollment Verification - VC.

• In accordance with the Family Educational Rights and Privacy Act of 1974, also known as FERPA or the Buckley Amendment, the confidentiality and privacy of the academic records of our students must be maintained. Student record information cannot be released to anyone without the student's written consent. The federal law applies to all students attending any college within the Ventura County Community College District, regardless of their age. 
• When a student turns 18 years old or enters a postsecondary institution at any age, the rights under FERPA transfer from the parent to the student. 
• Please visit the FERPA - Student Privacy Rights webpage for more information. 

Diplomas for Certificate of Achievement in Intersegmental General Education Transfer Curriculum (IGETC) and California State University General Education (CSUGE) will not be printed. To confirm that your certificate has been awarded and you have been certified in IGETC and/or CSUGE, please check your VCCCD transcript. 

• If you haven’t received your diploma after you’ve placed your order, email diplomaorder@michaelsutter.com.
• If you have general award inquiries about your degree or certificate, email VCAdmissions@vcccd.edu.